There are a handful of ways in which I use Wrike: project management tool, personal organizer, and wiki.
As a project management tool, it is useful to be able to create folders or projects full of tasks and share them with your team. I like that I can assign tasks to people and Wrike can automatically send emails to notify people that they’re responsible for a task or subtask.
Wrike has many of the features you would expect from a project management tool, such as dependencies and date constraints. Unfortunately, though, Wrike lacks a field that allows you to enter a workload in terms of hours. By default, you can assign date constraints and a duration.
This is useful for viewing your project in the Gantt view, but it is useless for Workload view. Wrike has a great feature in Custom Fields, which can sort of be used as a workaround for the Workload shortcoming, but why not include it as standard?
Since Wrike gives you the flexibility to make tasks as incomplete or as fleshed out as you’d like, one can imagine many useful applications. Tasks and folders are merely vessels and if they can be filled with objects and given handles that are useful to you, then they can serve different purposes.
I have folders that I use for staying organized. Wrike is comparable to Microsoft OneNote in this way. Rather than covering my desk with Post-it notes, I create tasks in Wrike. Wrike is like a second brain that lets me forget about the note for the moment and come back to it later.
Wrike has many features which make it easy to change a task into whatever you need it to be. Later, my note might turn into a project, or it might remain a private information repository. A useful feature to add would be optical character recognition (OCR), which would allow me to scan documents and turn them into content in a Wrike task.
Since Wrike allows you to edit access down to the specific user or collaborator, it can be used like a wiki where you want to share information with other team members, but restrict access for others.
I use Wrike tasks to keep track of useful information that I want to share with select few people, which I wouldn’t be able to do if I put the information on the company intranet without considerable burden on the IT department.
Beware of one major downside to using Wrike, which is that it is dependent on a fast internet connection. Without that, you won’t be able to access or edit your information.