Asana is a practical project management tool that is easy for all users to learn. If all you need is a simple checklist, then Asana won’t overwhelm you with bells and whistles. If you are managing a major project, then you just dig a little deeper to find a full-featured project manager.
I have implemented this software with companies and non-profit organizations of various sizes, and have always had excellent user adoption because of the way they have layered in the complexity.
Project members with just a few tasks can focus on their short lists, while their project managers still have a view of the project as a whole. Through their integration with InstaGantt, you can even generate the Gantt chart schedules that everyone expects from a project schedule.
They integrate with Dropbox, Google Drive, and Box, making for a truly unique experience in file-sharing, because of the way that users can attach a file from their cloud storage. Through the MS Office integration with Dropbox and Box, co-workers can open a file in Asana, edit it in the same window, and save it, so that anyone looking in Asana or the cloud system will see the latest version.
With Box, you can even attach a folder if you want to share a collection of files. Recently, they also introduced custom fields, so if the basic task does not track everything you need, you can easily add it (for a price). Their pricing structure continues to evolve in a way that makes this Freemium software increasingly expensive if you want to use it with multiple teams or organizations.
They calculate per-user pricing based on the number of users in the group, so if you belong to more than one, they get to double-dip by charging you for each group. They are also cutting back on the functionality for the free version, having removed advanced reporting and basic admin functions for new groups.
easy to use for checklists and projects of all sizes – phenomenal user guide, with lots of pictures and videos non-tech savvy users will appreciate – integration with cloud storage for easy document management – try it for your children’s chores!
pricing is climbing quickly, especially for new and multi-team users – no built-in Gantt charts – takes some time to understand who will receive notifications of various activities – would be nice to be able to enter more info about sub-tasks without having to open each pane
If you are just getting started with managing projects, organizing a group, or task managers, Asana is easy to use. If you want to manage large projects with it, make sure to include the licensing costs in your budget or they can add up surprisingly fast.