Cloud-based project management systems like Asana and monday.com help to build, optimize, and monitor workflows. These top work management providers ensure tasks are evenly distributed among team members, foster collaboration, and help create more accurate project timelines.
In this post, we’ll consider how Asana vs monday.com compare when it comes to pricing, features and integrations. We’ll also provide our favorite alternatives to both options.
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Asana vs monday: Overview
Here is an overview of the Asana and monday platforms:
|Asana →||monday.com →|
|Pricing||$0-$30.49 per user/mo.||$0-$20 per user/mo.|
|Free Trial||No, but they have a free version||No, but they have a free version|
|Most popular plan||Business ($24.99-$30.49 per user/mo.)||Standard ($10-$12 per user/mo.)|
|Unique Integrations||Tableau, Power BI, Zapier, Jira and Salesforce||Zoom, Adobe Creative Cloud, Dropbox, Google Drive|
|Security & Privacy Features||SOC 2 Type II compliance and multi-factor authentication in all plans, SSO, SAML and SCIM available in some paid plans||SOC 2 Type II compliance and two-factor authentication in all plans, SSO and HIPAA compliance available in some paid plans|
|Best for||Medium sized businesses and enterprises||Small and medium sized remote and hybrid teams and|
What Is Asana?
Asana is a project management solution that enables users to map out individual and collaborative projects, assign tasks, and monitor progress. Asana’s Work Graph data model helps to eliminate project silos by highlighting relationships between tasks, different departments and team members, and long and short-term company-wide goals. This way, employees see their work as a part of an overall bigger picture–meaning a more collaborative and cross-functional workforce.
What Is monday.com?
monday.com is a work management software that provides a central space for files, tools, and work assignments. Real-time notifications and customizable dashboards enable supervisors to easily monitor project status, identify workflow bottlenecks, and prioritize tasks.
Asana vs monday.com: Feature Comparison
Here is a look at how monday and Asana compare in five important feature categories:
Though best known for its checklist interface, Asana task management goes far beyond standard to-do lists to provide insights, reminders, and updates through each phase of a project.
Asana’s capabilities include the creation and delegation of subtasks, in-task file attachments, and progress monitoring via customizable project status updates. Users can set task priorities, categorize and filter tasks, and tag each other in comments. It’s easy to switch between popular project views like list, calendar, timeline, and Kanban boards. Tasks can also be accessed on Asana’s mobile app for Android or iOS.
Task management functionality with monday.com centers around dashboards which can be customized with over 30 different widgets, including time tracking and charts. Tasks can be assigned to team members and tracked using a number of different views, including Gantt, Kanban, Timeline, and Map.
The task management features of Asana and monday.com are too similar to declare a clear winner in this area.
Asana workflow management tools allow users to build work processes from the ground up. Workflows can take the form of a list, board, or timeline to keep everyone on the same page. Asana’s “sections” feature allows users to divide and organize tasks within a project based on priority, category, or progress stage.
Asana allows users to set a start date and a due date for tasks, helping teams stay focused and keeping timelines manageable. Asana’s Premium plan includes the workflow builder feature with automated workflows, forms, limited pre-set rules, and templates. Asana’s Business plan includes automated workflows with unlimited dynamic and custom rules.
monday.com’s workflow management tools are made to streamline business processes. Along with dashboards to keep track of KPIs and team member workload capacity, monday.com also allows users to create automated workflows. When adding an automation, users can choose from a list of pre-set templates or create custom automation by designating a trigger, condition, and action.
Due to its robust workflow builder, Asana is the winner in this category.
monday.com users can quickly update, share, and store necessary portfolio information using monday’s portfolio template. Portfolio managers can prioritize projects and investments using monday’s scoring feature, which includes a customizable ranking column.
With monday’s platform, portfolio managers can easily input project progress data and present the information with colorful charts and graphs. Monday’s customizable portfolio management template lets managers hand-pick relevant and essential data or import data from lists, Excel spreadsheets, or existing databases.
The portfolio template and scoring column are available for all monday.com users, including those with the free plan.
Asana also lets users track multiple projects in a single view for seamless portfolio management. Managers can set company objectives, get a birds’-eye view of all project progress is real-time, and see who has been assigned to specific tasks. Asana users can click on any project in the overview to drill down for more details, such as the total number of complete and incomplete tasks. Portfolios can be organized and shared with stakeholders. Portfolios are only available in the Asana Business plan (starting at $24.99 per user/mo.) and above.
The two platforms are similar when it comes to portfolio management, but monday’s portfolio features are offered to all users while Asana only offers portfolio management capability to Business and Enterprise users. For that reason, monday is the winner here.
Team Communication and Collaboration
Monday team members can collaborate and communicate in a number of ways.
Although Monday does not include a native chat space, colleagues can share files, tag, or message each other within project updates, files, and items. Users can also @mention teams, an entire workspace, or everyone assigned to a board.
Additionally, monday users can collaborate on whiteboards and workdocs. Workdocs allow for multiple editors and include features such as tagging, live updates, and embedded elements.
Asana provides users with a number of team collaboration features.
Task comments enable users to communicate directly on tasks and @mention other team members. Users can also follow tasks to stay in the loop on projects. Most notably, all Asana plans include the “team message” feature. This lets users private message individuals or send group messages to teams and projects. In team messages, users can at mention anyone in the company (not just the team), opt-in or out of message notifications, share files, and comment on messages. Users receive message updates in their native Asana Inbox.
monday and Asana are evenly matched in the team communication category. Companies who do more brainstorming would likely prefer monday.com due to its whiteboard and embedded documents features, while companies that need more project-based collaboration may prefer Asana.
Monday.com offers over 40 integrations with third-party apps for communication, CRM, marketing, and more. Featured apps include Salesforce, Outlook, Hubspot, Gmail, and Slack. While Integrations are included for Standard plan users and above, Standard users are limited to 250 actions/month. Pro plan users can access 25,000 actions/month, while Enterprise plan users have unlimited integrated actions.
Asana offers over 200 integrations with apps such as Microsoft Teams, Mailchimp, and Youtube. Over 100 integrations are included in Asana’s free plan. However, more advanced and industry-specific integrations like Tableau and Salesforce are only available in the Business plan.
With over 200 integrations and no limits on the number of actions per month, Asana is the winner here.
Asana vs monday.com: Pricing & Plans
Here is a deeper look at monday and Asana pricing tiers.
Asana offers a free plan as well as three different paid pricing plans. Here is a breakdown:
|Annual Price||$0||$10.99 per user/mo.||$24.99 per user/mo.||Contact Asana|
|Monthly Price||$0||$13.49 per user/mo.||$30.49 per user/mo.||Contact Asana|
monday offers a free plan as well as four different paid pricing plans. Here is a breakdown:
|Annual Price||$0||$8 per user/mo.||$10 per user/mo.||$16 per user/mo.||Contact monday|
|Monthly Price||$0||$10 per user/mo.||$12 per user/mo.||$20 per user/mo.||Contact monday|
Pros and Cons of Asana vs monday.com
Here are some of the pros and cons of each platform.
|What users like about Asana||What users dislike about Asana|
|Unlimited free guests in all paid plans||Expensive compared to competitors|
|Automated and advanced workflows with custom rules forms, and templates||24/7 customer support only available for enterprise plan users|
|Highly secure with multi-factor authentication in all plans||No native team chat or video conferencing|
|What users like about monday||What users dislike about monday|
|Kanban boards in all plans||HIPAA compliance and SLA only available in Enterprise plan|
|Affordable compared to competitors||Individual plan has a max of 2 users|
|Over 200 templates available in all plans||Individual and Basic plan limits the activity log to just one week.|
Alternative Solutions to Asana and monday.com
If neither Asana nor Monday seem like the perfect fit, there are other options, here’s a quick look at some of our favorite alternatives.
|Trello||$0-$17.50 per user/mo.||
||Small businesses and medium-sized remote and hybrid teams|
|Slack||$0-$12.50 per user/mo.||
||Large teams that need high levels of security and reliability|
|ClickUp||$0-$29 per user/mo.||
||Remote and hybrid teams that need both project management and team collaboration tools|
|Smartsheet||$7-$32 per user/mo.||
||Teams that need a solution for project management as well as document and/or spreadsheet creation|
|Airtable||$0-$20 per user/mo.||
||Marketing and product operations teams that need a customizable project management solution|
monday.com vs. Asana – Which Should You Choose?
Asana and monday.com are similar in many ways. Both providers have a user-friendly interface with a quick learning curve and essential features such as task lists and workflow creation, but there are a few key differences. The most apparent difference is price. Monday is a much more affordable option and is therefore better suited to startups and SMBs that need a solution for collaboration and work management.
Monday is also the best choice for teams in the healthcare industry that need HIPAA compliance. Creative teams may also prefer monday, thanks to its colorful user interface, whiteboard feature and adobe creative cloud integration.
On the other hand, Asana would work well for teams that often collaborate with external clients or freelancers due to its allowance for unlimited guest access. Asana is also better for larger teams and enterprises due to multi-factor authorization and its sophisticated workflow builder.
monday.com offers Gantt, Map, Chart and workload views, whiteboards and embedded documents while Asana does not. Monday also has 200+ templates while Asana only has 50.
Yes, Asana has a free version that is free forever.
The main disadvantages to monday.com are the low limit of users in the free plan (2) as well as the limit of the Activity Log to just week in the free and most economical paid plans.
Asana is not especially good for team collaboration as it is a primarily project management tool.